First Time User Registration for Aeon

Welcome to the Kenneth Spencer Research Library at the University of Kansas. To request materials, you must become a registered user by acknowledging and agreeing to all the terms and conditions listed below. Please read the documents below and signify your acceptance of these policies and regulations by clicking on the button at the bottom of this page.

To become a registered user you will be asked to fill out a registration form in our automated circulation system, Aeon. The registration form requires that you choose a Username and Password for your account. Your Username may be anything you like, but it must be unique. We recommend that you follow good security practice and choose a password that is different from those you use to access other systems. Your Password is known only to you and is encrypted for your protection.

Marilyn Stokstad Reading Room Procedures

Once you have created an account in Aeon you may begin placing requests. Materials from our collections are to be used in the Reading Room and are not retrieved from the shelf until you have physically checked in at Spencer and shown photo identification. Some of our materials are housed off site. If an item is identified as being at the Library Annex, you need to request them two working days in advance. New requests that have not been retrieved within six months will be cancelled.

Please note the following Reading Room procedures, which are designed to ensure the safety and preservation of our materials for future generations:

  • Leave any food or beverages outside the library.
  • Place your personal items (such as coats, purses and bags) in a locker. Any materials you take into the Reading Room will be examined by library staff when you leave.
  • Handle all materials with care. If the materials you request require special handling, library staff will assist you.
  • Use a pencil or computer to take notes. Laptop computers are available for checkout.
  • Silence your cell phone or turn it off.
  • Library staff will review your requests for photocopies, self-service scanning or digital photography; some materials may not be safely copied.

Copying and Reproduction

Researchers may request photocopies or digital images of Spencer materials by creating an account in Aeon and submitting a copy request form that constitutes an agreement by the researcher not to reproduce, distribute, broadcast, publicly display, offer for sale, or otherwise use or publish any material subject to copyright, or a portion thereof, in excess of fair use, as defined by copyright law, without the express permission of the copyright holder and Spencer staff. Copies of Spencer materials are intended solely for the individual consultation of the researcher. All requests for reproduction are reviewed by the curator responsible for the material being requested. Requests may be denied or limited based on factors such as copyright compliance, donor restrictions or condition of the item.

Permission to consult materials in the Library, or to obtain a copy of such material, does not convey the right to use or publish in any manner the material subject to copyright. Such rights are secured only with the joint permission of the holder of copyright and the Library as owner of the material. In most cases, Spencer Library does not own the copyright. It is the patron’s sole responsibility to determine the copyright status and to obtain any required permission from the copyright holder. Other legal restrictions in addition to copyright, such as privacy, publicity and trademark rights, may also limit a researcher’s use of library materials.

When permission is granted, via a "Request for Permission to Publish, Distribute, or Display" form, the researcher agrees to give proper acknowledgement to Spencer Research Library, University of Kansas, as owner and source of the material.

Important Copyright Information

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research". If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use", that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Data Collection and Use

We may retain information we collect from you in connection with your use of Spencer materials indefinitely. This information is used to maintain quality of service, general statistics and security for our collections.

By pressing this button you acknowledge and agree to all of the terms and conditions above.